Job Posting Procedures
(see Job Posting Procedures (pdf))
- Flow Guide for On-Campus Process
- Posting Your Job
- How to Fill Out a Job Posting
- Instructions for Section 1: Job Function and Location
- Instructions for Section 2: Job Level
- Instructions for Section 3: Job Title and Description
- Instructions for Section 4: Salary Information
- Instructions for Section 5: How would you like candidates to contact you?
- Instructions for Section 6: Other Information
- Instructions for Section 7: Contact Information
- Instructions for Section 8: Application and View Qualifications
- After filling out a Job Posting (looking at a posting)
- View Applications
- After the Job is Closed
- Employment Confirmation/Compliance Review Form
- Duplicate Positions
- Additional Information about the Website
- Edit Employer Information
- Help and Logout Button
- Put Position on Hold/Close a Position
- No Students Hired
- Background Checks
- Questions about the Eagle Network or Posting on-campus positions
Flow Guide for On-Campus Process
Posting Your Job
1. Go to the Eagle Network web site.
2. Log in using your username (email address) and password. If you do not have one, email careercenter@unt.edu to request one.
3. Click on the link Post a Job/Internship on the left of the screen.
How to Fill Out a Job Posting
A job posting contains eight sections. Instructions for filling out the form are located below.
Instructions for Section 1: Job Function and Location
Job Function
- You should choose: "Administrative / Support Services"
- This is the category we use for all on-campus jobs.
Job Location
- You should choose "Texas-Denton" for positions at UNT in Denton
- You should choose "Texas-Dallas" for positions at UNT in Dallas
Instructions for Section 2: Job Level
Job Level
- You will check: "Part-time On-Campus" if it is a regular job
- You will check: "Part-time On-Campus Work Study" if it is a work study position approved through Financial Aid
- DO NOT check both "Part-time On-Campus" and "Part-time On-Campus Work Study." It can only be one at a time.
Instructions for Section 3: Job Title and Description
Job Title
- You will need to put the title of the job (i.e. Student Assistant).
- Also, make sure you put the following after the title of the job: (HR-####) — if it is a regular position or (CW-####) — if it is a work study position. After you submit your job, a Career Center Requisition Number will be added to the position before it is approved in the system.
- If it is for a certain semester, you may include it here, next to the title of the job.
Job Description
Detailed Information listing the "Job Requirements" and "Job Duties."
Before you put Job Requirements or Job Duties, make sure to include the following phrase(s) as it applies to your position:
If position is a college work study position:
MUST HAVE RECEIVED AND ACCEPTED A COLLEGE WORK STUDY AWARD TO APPLY FOR THIS POSITION.
If position takes place at the UNT Dallas Campus:
THIS POSITION TAKES PLACE AT THE UNT DALLAS CAMPUS (APX. 30 MILES FROM DENTON) — YOU MUST HAVE RELIABLE TRANSPORTATION.
If this position is seasonal or is being posted way in advance:
THIS POSITION IS A SUMMER 2006 POSITION STARTING 6/2/06 AND ENDING 8/15/06.
THIS POSITION IS SCHEDULED TO START 9/1/06.
If a "criminal background check" is needed:
DUE TO THE NATURE OF THIS POSITION A CRIMINAL HISTORY REPORT WILL BE CONDUCTED UPON HIRING
Note: the Career Center encourages students to follow-up 3-4 days after applying. Make sure to notate on the job description, if you would not like for students to contact you after applying.
Information on what to put for Job Requirements:
This is where you write out the job requirements. Here is a sample of a job requirement:
Job Requirements:
Must be customer service oriented, responsible, and dependable. Must have excellent phone and interpersonal skills. Must be able to take direction and be self-reliant. Must be prepared and willing to go the extra mile in serving customers and office staff. Must be professional. Must be flexible, able to change tasks quickly. Must be very comfortable assisting individuals over the phone or in person.
Notes about job requirements:
Please avoid any discriminatory requirements when typing in the Job Requirements. For example, the statement "Must have excellent communication skills," could be considered discriminatory. Instead, consider using one of these: "Due to the need for student employees to work with a diverse group of other students" OR "This position requires that the student employee talk to a high volume of others on the phone, it is necessary for that person to be able to communicate effectively." Another phrase that you can use is: Do to the nature of this position … It is important to make it clear why this is a requirement. Otherwise, it could appear that you might exclude, for example, individuals with an accent.
Information on what to put for Job Duties:
This is where you write out the job duties. Make sure to not get the job requirements and the job duties mixed up. Here is a sample of job duties:
Job Duties
Will be the first person of contact for callers and walk-in traffic. Will answer phones, assist walk-ins, assist full time staff in office as needed. Will provide excellent customer service. Will work on special projects. Employment begins with a three month probation period where performance will be evaluated to determine further employment. Employment will be evaluated each semester.
Hours
This is where you put the hours you would like for them to work. Here are some examples: M-F with some nights and weekends - 10 to 15 hours; between 8-5, early and late hours possibly- 20 hours per week; MUST BE ABLE TO WORK ALL OF THE HOURS LISTED TO BE CONSIDERED FOR THE POSITION: MW (4 - 6 p.m.) TR (8 - 10 a.m. OR 11 a.m.); Flexible between 8a - 5p - average 20 hours per week; M-F 10am-5pm Various shifts -15-20 hours per week.
Special Instructions to Apply
If there is a certain way that you would like for them to apply or certain information that you would like from them, please put it here. For example, you could put this: "Please make sure to include 2 references on your resume." All applicants for the position will be applying online, but if you would like for them to call you, email you or come by in person after applying for the position, you would put that information here. Also be sure to include the contact information needed to accomplish this, i.e. office phone number, location, etc.
Account #
This is the Department Account # and this is used for recordkeeping purposes.
Note: The job description section is unlimited. You can include as much information in it, as you would like to, but the below sections are required for consistency:
Job Requirements
Job Duties
Hours
Special Instructions to Apply (you may leave this one blank)
Account #
Instructions for Section 4: Salary Information
Salary Information
A pay rate must always be included.
- Make sure to choose "Paid".
- In the untitled blank on the form, you will put in the hourly wage for this position.
- If the job is paid differently, (i.e. stipend or commission) make sure to put specifics in that space.
- After you filled in the space, click on "per hour".
Instructions for Section 5: How would you like candidates to contact you?
How would you like candidates to contact you?
Section 5, How would you like candidates to contact you, is where you designate the way students should contact you. We are requiring for all students to submit an application and resume online for all positions. Make sure the "Apply Online" option is marked. You should choose "applications are emailed as soon as they are submitted." If you have any additional instructions of how you would like for them to apply for the position, then you can put them in section 3 (page 5-6) of the form under Job Description.
Instructions for Section 6: Other Information
Requested Items
- You should check Student Employment Application and Resume.
- You may request more, but this is all that is required for on-campus student positions
Start Date of Candidate
- This section can either be left blank or filled in for the date you would like for them to start.
- We have typically left them blank indicating ASAP for the start date.
Job Duration
- You can either leave it blank or you could put how long the job is going to last.
- We have typically left them blank indicating it is an ongoing position.
- Filling in the dates is good for hiring for the summer only, so students know that it is only for the summer.
Number of Positions Open
You will only need to put how many positions you have opened at this time.
How Many Days Would You Like to Have This Position Posted?
- We suggest that you leave the position open for the semester, which requires you to enter the end date.
- For the summer, we usually leave it open the entire summer.
- You will be notified via email when the job is about to close.
- Reminder: Make sure to contact the Career Center when the position is filled, so they can close the position.
Instructions for Section 7: Contact Information
Contact Information
- Section 7, "Contact Information" will usually be on the form already, but make sure to fill-in all of the blank areas.
- All of the areas marked with an asterisk (*) need to be filled out.
- The email address that is listed, will be the email the applications are sent to.
- You can check the box, if you would like for your "Title" to not be posted.
- "Other Information," in section 7, DO NOT put any information in this section.
- Do not change the Company name.
Instructions for Section 8: Application and View Qualifications
You do not need to put down anything for section 8. We do not use this section for on-campus positions.
After filling out a Job Posting
1. After you have everything filled out, make sure to press the "Preview Then Post Job" button.
2. It will take you to a screen that will show you what the job posting will look like to the candidates. If it looks good, press "Post this Job" at the bottom of the screen. It you do not like how it looks or if it has wrong information press the "Edit this Job" button.
Regular Position
Work Study Position
3. After you click "Post this Job," it will go to this screen, until it is approved at the Career Center.
4. The Career Center then reviews it, adds the Career Center Requisition Number to the job title and then approves it. When it comes to College Work Study Positions, the job posting will go to Financial Aid before it is approved. Once your job posting is approved, your home screen for the Eagle Network will go to this screen and you will also receive an email confirmation.
View Applications
To view the applications online, go to the "Student Applied" section and click on the number that is hyperlinked.
Once you click on the link, it will take you to where you can view the applications. You can view the applications one of two ways: (1) You can click on the student's name and it will pull up the application and resume for the individual. (2) You can also view multiple applications and resumes at one time, by following the below instructions:
- Check the boxes of the students that you would like to view.
- Check the box "Include All Documents".
- Then press the Print Documents button. It will pull all of the applications and resumes into a PDF file.
Once you have hired someone and contacted the Career Center and had them close the position. Your front screen will look like this.
After the Job is Closed
After the job is closed, make sure to fill out the "Employment Confirmation/Compliance Review Form." This form is located on the Eagle Network. The form satisfies the reporting requirements of the Office of Federal Contract Compliance of the Department of Health, Education and Welfare. This form must be submitted to the Career Center, after the completion of hiring for the position. Make sure to fill out the form as completely as possible. If hiring multiple students for one posting, make sure to fill out the form for each individual hired; you are only required to fill out the interviewing section once. Please be aware that all persons hired must be processed on a payroll authorization (HRM 8) and must fill out a tax form (W-4) and an I-9.
Employment Confirmation/Compliance Review Form
To access the Employment Confirmation Compliance/Review Form, press the "Placement Tracking" button on the Employer Center page.
Click on the "Employment Confirmation/Compliance Review Form" link.
You will then need to fill in all of the blanks and then click one of the "Submit" buttons at the bottom.
The Placement Tracking form will show as pending, until the Career Center approves the form. The Career Center will print out the form, before it is approved.
Duplicate Positions
Note: Don't duplicate a position that is already open.
When you are duplicating the position, you will start at the "Employer Center Page" and press the "edit" button on the position that you would like to duplicate. Make sure not to press the "duplicate" button until the position is ready to be posted online. Never press the "repost" button, if button is pressed, there is a possibility that your job could be lost and you would have to retype the job posting.
After you press the "edit" button. It will take you to the Job Posting screen. At this screen, you will check and update the information. Remember to change the job title requisition number back to "####."
How to Fill Out a Job Posting
Instructions on how to fill out the Job Posting can be found above or on page 4 of Job Posting Procedures [pdf]. When you are done editing the posting, please continue with the instructions below.
After You Have Edited a Job Posting
After you press the "Post this Job" button, it will take you to the following screen. When you get to this screen, press the "duplicate" button, if you would like to have the job posted after you edited it. DO NOT press the "repost" button. Make sure you are ready when duplicating the position because once you duplicate it, it will be immediately processed and posted online.
It will then have you look at the Job Posting for the position, one more time before it is approved. Please go to the bottom of the page and press the "Preview and Save Job Posting" button.
After you press that button, it will bring you to the page, where you can view the posting that the candidates can view. Please go to the bottom of the page and press the "Post this Job" button.
It will then take you back to the Employer Center page. The Career Center then reviews it, adds the Career Center Requisition Number to the job posting and then approves it. When it comes to College Work Study Positions, the job posting will go to Financial Aid, before it is approved. You can then look at the applications and complete the hiring process. When you need to have the position closed, contact the Career Center. After the job is filled, please make sure to follow the instructions on pages 13 and 14.
Additional Information about the Website
- Never use the "close" button. Make sure to contact the Career Center at (940) 565-2105. If you need to close a job. The Career Center is required to keep track of when jobs are closed and opened.
- Feel free to use the "edit" button. If you need to update or correct information.
- You may use the "duplicate" button.
- Never use the "repost button." If you would like to use the same job posting and not have to type all of the information in again, use the "duplicate" button.
- The "Views" section is the number of how many students looked at the job description.
- The "Days Left" section is how much longer the position is opened. The "Days Left" section will show the word "Closed" when the job has been closed by the Career Center.
- The "Student Applied" section will show how many people applied online to the job posting, and you can view all of the applications and resumes that were submitted. You can click on the number and gather all of the information from all of the applicants.
Employer Center — This will take you to the main home page for the account. This will be the page that you enter, after you log in.
Post a Job/Internship — This will take you to the place, where you can post a position.
Edit Employer Information — This will take you to your contact information. Please make sure to keep it updated. There will be instructions later on about how to complete this section. (see also page 18 of Job Posting Procedures [pdf])
Register for Career Fairs — This section is for off-campus employers. This will take you to where Employers can register for Career Fairs.
Document Library — This will take you to documents that we have for Employers that are on-line.
Show Jobs drop-down menu — This section is for off-campus employers. This can help them sort postings to see ones that they had on-campus interviews for and ones that they posted.
View/Add New Contact — This section is for off-campus employers, when they need to add contacts. The Career Center will add contacts to each department, when requested.
Past Event Schedules — This section is for off-campus employers, so they can keep track of all of the events (Career Days and Interviews) they have done with the Career Center.
Placement Tracking — This section is where you will need to go, to fill out the Employment Confirmation/Compliance Review Form.
Edit Employer Information
Notes about filling out
- All of the information that is in red and has an asterisk (*) is information that is required to be filled out.
- If you need to change your password, please feel free to do so. Please do not change the username, we are using everyone's email address, as their username, to keep it consistent.
- A checked box indicates that the contact field will be shown to students on the employer file. The employer file is information where a student can do research on an employer. This is used mainly for off-campus employers.
- When you are done correcting the information, press the "Submit" button and it will take you back to the Employer Center page.
Help and Logout Button
(These buttons are at the top of every screen.)
Help: This button is used to send a message to the company in charge of the Eagle Network website, if you have any problems with the website itself. This does not send the Career Center any information or questions. We recommend for you to contact the Career Center at 940-565-2105 if you are having any problems with the website.
Logout: This button is used for you to log out of the system. Once you are logged out, it will take you to the log-in page of the Eagle Network.
Put Position on Hold/Close a Position
If you have received several resumes and need time to interview, place your position on temporary hold (for up to two weeks) to stop the application process. During that time, positions can be either re-opened or closed. If re-opened, the position must be posted for at least three days before closing.
As soon as a hiring decision has been made, the Career Center must be contacted. Position(s) will then be closed and the application process stopped. Then make sure to fill out the Employment Confirmation/Compliance Review Form after the person is hired.
No Students Hired
If hiring did not take place, please email the Career Center email at careercenter@unt.edu, indicating that "No One Was Hired for the position," department name, position title and Career Center Requisition Number. You do not need to fill out the Employment Confirmation/Compliance Review Form.
Background Checks
If you are in need of a Criminal History Report to be run, make sure to complete an IDO and submit it to the Career Center (campus mail or deliver to Chestnut Hall, Suite 103). On the IDO, make sure to include the full names of the people that you hired as well as their birthdates. The reports are run through the Texas Department of Public Safety with a charge of $1.00 per person. So if you hire three students and require this report to be run, you will need to send the IDO in the amount of $3.00. The Criminal History Reports can only be run for on-campus employers (part-time and work study).
Questions about the Eagle Network or Posting On-campus Positions
If you have any questions about posting positions or about the Eagle Network, please contact the Career Center by calling us at 940-565-2105 or by emailing us at careercenter@unt.edu.