Remote Work: 100%
Location: United States [see Remote Work Considerations, below]
The Grants and Contracts Manager handles general correspondence, maintains company files, and monitors compliance with requirements for grants received by CLIR as well as for grants and contracts that CLIR issues to other parties. The incumbent will work closely with CLIR’s program staff and reports to the Chief Operating Officer.
This is a salaried position, with a generous benefits package including:
- a 15% no-match contribution to a defined contribution retirement plan;
- health insurance, including an annual HSA contribution;
- vacation and sick leave of 20 and 10 days respectively, accrued annually; and
- ten paid holidays and the week between Christmas Eve through New Year’s Day, when CLIR’s offices are closed.
This is a full-time remote position. Once the health risks of the current global pandemic subside, occasional travel to attend staff meetings and conferences may be required.
CLIR is a paperless office and all grant/contract documentation is produced and filed electronically. Applicants should be prepared to use a variety of platforms and software, including Box, Adobe Sign and DocuSign, GoogleDrive, Slack, and Microsoft Outlook, Word, and Excel, in their daily work. Systems used by CLIR’s funders include Fluxx and Grants.gov . For its own application processes, CLIR currently uses SurveyMonkey Apply (SMApply).
The Grants and Contracts Manager will:
- Work with program staff and management to draft grant, fellowship, and contract letters
- Issue approved contracts for e-signature, and receive and file countersigned contracts
- Distribute and receive grant-related intellectual property agreements
- Request payments from CLIR’s Chief Financial Officer in accordance with grant and contract agreements
- Track grant and contract report due dates and deliverables, and issue reminders to grantees/contractors and program staff
- Monitor report receipt and compliance with basic requirements, including reviewing financial reports for significant unexplained variances within or between reporting periods
- Correspond with contractors, fellows, and grantees to procure additional or corrected information for reports as needed
- Review expenses submitted to CLIR and recommend approval, amendment, or rejection
- Handle grant/contract modification and no-cost extensions as advised by program staff and management
- Compile and provide colleagues with information related to grant and contract administration (e.g., late reports received from individual or multiple grantees, extension or modification requests and approvals, financial report variances) upon request
- Assist senior management and program staff in preparing and submitting grant proposals and reports
- Monitor proposal and report submission requirements, notifying program or management staff of forthcoming due dates, changes to guidelines, etc.
- Ensure information in CLIR’s files and systems is up to date, including filing proposals and reports and updating contact information
Other responsibilities may include establishing and improving workflows related to these tasks and identifying and recommending tools with an eye to creating efficiencies.
Remote Work Considerations
- This is a full-time remote position. No office space will be provided.
- CLIR’s regular business hours are 9:00 am – 5:00 pm ET, Monday through Friday. Some flexibility may be possible, but the employee should expect to be available during the workday.
- The employee will be provided with a laptop and the software necessary for their work.
- All employees must have high-speed internet connections sufficient to support remote access, including videoconferencing. The employee will receive a monthly stipend of $150 to support costs related to the level of internet and telephone service necessary to conduct their work, to be used at the employee’s discretion within the guidelines established by CLIR. CLIR does not pay directly for its employees’ internet service or provide company cell phones.
- Applicants may reside anywhere within the United States and will not be required to relocate. Once public health considerations permit, there may be occasional travel to CLIR’s headquarters in Arlington, Virginia, or elsewhere for business-related meetings. Note that the successful candidate must be domiciled within the United States and CLIR cannot consider applications from those living outside the country, even if they are U.S. citizens.
Submit a cover letter and current résumé by clicking the Apply button below. Your cover letter should address the following:
- Your experience managing grants, contracts, and/or other projects with multiple stakeholders and clearly defined timelines and deliverables;
- Your experience working with spreadsheets and/or databases to monitor data and design/generate reports from that data.
We’re also interested in hearing your own thoughts on your comfort level with working in a fully remote environment. It is not necessary that you have previous remote working experience, but your cover letter should include a self-assessment of your ability to:
- work collegially, cooperatively, and productively with team members and other individuals you may not have yet met in person, and may not meet for some time;
- remain motivated and productive when working at home and not in regular, close physical proximity to colleagues and supervisors; and
- to communicate via email, Slack, phone, and videoconference.
This self-assessment will be helpful to CLIR and, importantly, to you as an applicant in determining if this environment is a good fit. CLIR is a distributed organization and expects to remain so, even after the pandemic subsides.
CLIR is an independent, nonprofit organization that forges strategies to enhance research, teaching, and learning environments in collaboration with libraries, cultural institutions, and communities of higher learning.
We believe a team that reflects a wide variety of experiences, viewpoints, wisdoms, and backgrounds makes CLIR a healthier, stronger organization, and enables us to increase our impact as we collectively work toward more inclusive and useful information infrastructures. We encourage applications from all those who are qualified and interested, including Black, Indigenous, and other People of Color; individuals with disabilities; veterans; and intersectional individuals.
CLIR is committed to fostering a welcoming organizational culture and proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.
For more information about CLIR, visit our website at www.clir.org. Questions? Contact us at email@example.com.
- At least three years of administrative experience
- A talent for accuracy and precision
- Ability to follow through on assigned tasks and to work both as part of a team and independently
- Experience with data management, database querying, and report generation
- Experience writing formal letters and emails
- Experience with grant management (e.g., SMApply) or relationship management (e.g., MemberSuite) systems