Performs routine accounting practices to process accounts payable. Responsibilities include receiving and researching vendor invoices and draws. Enter invoices and draws for payment, post and process for biweekly check runs. Process and enter expense reports for payment. Correspond with vendors via email and phone. Communicate and assist project managers and other key company employees to answer questions regarding vendor/subcontractor payments. May also require some receptionist duties.

KEY TASKS AND RESPONSIBILITIES:

• Review all invoices for appropriate documentation and approval prior to payment.

• Receive and match invoice to purchase orders, requisitions, and receiving documentation.

• Verify the bills are correct, and if not, works with vendors to investigate and resolve any discrepancies before payment.

• Research, code and enter invoices into system for payment.

• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

• Reconcile processed work by verifying entries and comparing system reports.

• Audit and verify expense reports and enter for payment.

• Reconcile vendor statements and answer vendor inquiries.

• Responsible for checking accuracy, scheduling for payment, generating checks and processing for payment.

• Update and maintain vendor database.

• Ability to process and follow-up on rush items.

• Maintain accounts payable files.

• Receptionists work in a highly visible area must make a good first impression on a customer or visitor to the company.

• Special projects as assigned.

SKILLS, KNOWLEDGE, QUALIFICATIONS & EXPERIENCE:

• High School diploma required.

• Ability to greet customers in person.

• High School diploma required.

• Ability to prioritize and multi-task in a fast paced environment; problem solve.

• Ability to handle confidential information in discreet and professional manner.

• Eye for detail; Accuracy is imperative.

• Able to meet deadlines.

• Excellent organizational and analytical skills.

• Excellent oral and written communication skills are a must.

• Ability to be an effective team member and display initiative.

• Proficient in MS Word and Excel.

• The responsibilities in the role of a receptionist may be stressful, repetitive or tiring because of having to handle complaints or irate personnel on a regular basis. Individual must enjoy working in an interpersonal face-to-face environment with customers.

This position will be generally sitting at a desk for 8 hours a day, but you must remain polite and enthusiastic, as you will be speaking to associates on the phone from various departments, as well as, people outside of Parkway Construction.