Phoenix Art Museum is looking for an Education, Library Services, and Volunteer Coordinator to oversee the daily operations of the Gene and Cathie Lemon Art Research Library. Serve visitors, community members, and Museum staff by providing access to and management of the Museum’s library collection. Create connections between the Museum and community, by implementing programs that contribute to cultivating an inclusive, welcoming, and engaging environment for all. Establish a knowledgeable and dependable pool of volunteers to assist with general Museum operations, special exhibitions and events and other programs of the Museum. Coordinate all aspects of the relationship between volunteers and the Museum, including task development, recruitment, placement, training, scheduling, volunteer relations, evaluation, recognition, and recordkeeping.
MAIN JOB DUTIES
- Oversee all operations of the Phoenix Art Museum library, including maintenance of the collections as well as accessioning and deaccessioning items;
- Coordinate and work with an active group of Docents and other volunteers to staff library;
- Serve as a coordinator for all museum volunteers and establish the library as a hub for their efforts;
- Assist with long-term planning of library to increase visibility, improve access and efficiency, and enhance the user experience;
- Provide exceptional customer service, including research where needed, to patrons, including the public, staff, docents, trustees, and students;
- Plan, develop, and implement library services and programming according to our mission, user feedback, and statistical data;
- Provide library instruction on the use of online databases and research best practices;
- Gather, analyze, and report statistics on circulation, attendance, and gifts;
- Develop and manage Library budget and all other administrative tasks associated with the Library;
- With the support of, and in coordination and approval of the Museum’s Development Department, work to raise financial support for library operations, including additions to the collection; Manage Phoenix Art Museum’s institutional archive;
- Liaise with cataloging vendor, Phoenix Public Library Technical Services Division and perform routine integrated Library system (ILS) maintenance on record holdings;
- Register Phoenix Art Museum publications for Library of Congress Cataloging in Publication, Books In-Print, Copyright, and ISBN numbers;
- Provide support to the work of the Education department as requested by the Education Manager.
- ALA accredited Master of Library Science or Information Studies with an academic background in art, art history, or related discipline, demonstrated through undergraduate or advanced degree, coursework, and/or work experience.
- Minimum of two years’ experience in a library (museum, academic, or public).
- LCSH, USMARC, and LC classification systems.
- ILS/OPAC interfaces.
- Digital rights management and copyright.
- Reference resources, both print and electronic.
- Management and leadership principles, including budgeting, procurement, personnel, communications and time management.
- Spanish language highly desirable
- Museum programs and practices.
Skill and Ability to:
- Manage department operations, organize and oversee multiple projects concurrently.
- Provide leadership and build strong interpersonal relationships.
- Supervise, train, and evaluate volunteers and support staff, including prioritizing and assigning work.
- Use Microsoft Office, Artstor, electronic information systems, and Internet and email systems proficiently.
- Communicate effectively and present complex ideas in a clear and compelling manner, both verbally and in writing.
- Manage and multitask on several assignments and projects and remain highly organized and detail oriented, with persistent follow-up and an ability to handle shifting priorities with limited supervision.
- Establish and maintain effective working relationships with internal and external customers, including Museum supporters, visitors, members, volunteers, and staff
Submit cover letter, resume, and salary requirements with job code ALA-ELVC to HR@phxart.org
** Incomplete submissions may not be considered ***
Job Status: full-time, exempt, regular